So, how long do you need to keep old visitor books?
After reviewing standards and codes of practice, Recovery Partners has concluded that there is no set time frame that records of visitor sign in sheets are required to be held by a PCBU.
Recovery Partners have also contacted SafeWork NSW, who agreed with the above, as they too could not find any prescribed requirements. SafeWork NSW further suggested that it was up to the business to determine this and use 6 months as a general benchmark.
Why do you need a visitor book?
The purpose of sign in sheets is to keep records of who is on-site in an emergency. This ensures the Chief Warden or Deputy Chief Warden can take a roll call and account for anyone present on-site for that time. These can also be used when developing emergency procedures by knowing the frequency and volume of visitors attending the site.
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Disclaimer – these articles are provided to supply general safety information to people responsible for OHS in their organisation. They are general in nature and do not substitute for legal and/or professional advice. We always suggest that organisations obtain information specific to their needs. Additional information can be found at https://www.safeworkaustralia.gov.au/
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